MOTION by: Hooper and seconded by Mraz to authorize Laurie Gilmore to take notes of the meeting in the absence of the Clerk/Treasurer.

Roll Call: Trustees Robert Hooper, Shano Cica-Mraz, and Robert Luther

Absent: Clerk/Treasurer Betty Hayes

Others Present: Police Chief David Arbogast, Zoning Inspector Laurie Pinney, and Office Administrator Laurie Peters Gilmore

AGENDA REQUEST: Add the 2001 Fire Contract with the Village of Richfield to the agenda in the amount of $240,000.

MOTION by: Hooper and seconded by Mraz to approve the warrant report #5644-5705.

MOTION by: Luther and seconded by Hooper to purchase a new roller for the service department in the amount of $8,275.00

Luther stated that Oviatt Road and Harter Roads would be scheduled for chip and seal repair this year and authorized Jerry Schall to advertise for bids.

Pinney reported that the Summit County Planning Commission would be evaluating the R-1 zoning district. On March 15, 2001 there will be a meeting on the proposed subdivision regulations at the County. The goal is get the book in line for a comprehensive plan. Free BZA meetings will be scheduled on April 16, 2001 and September 17, 2001.

Gilmore reported that $12,000 in unused Community Development Block Grant Funds was discovered from 3 years ago and she will be investigating how that money could still be used. Gilmore reported on the shredding of documents in the office and asked for a policy concerning the disposal of township records. Mraz stated that in a past meeting Attorney Craig Paynter, Buckingham Doolittle and Burroughs stated that there exists a records review process before documents can be destroyed and Mraz instructed Gilmore to ask for an opinion from the Prosecutor’s Office.

Arbogast stated there had been a resolution to a 2-year-old backhoe theft.

NEW BUSINESS:

MetriCom Agreement: Mark Stockman, legal representative to MetriCom and Janet Alter, Walter & Haverfield explained the MetriCom Agreement. Mraz asked Stockman to get a price for the removal of the 40-50 radios if necessary. Alter said the contract should be ready for approval at the next meeting.

Rising Valley: John Paulett reported that an additional $15,000 one-time advance was needed for the park from the Hershel Hunt fund. Mraz requested that the Clerk check to make sure there are no limits on the release of funds in excess of the annual contribution of $25,000. Luther requested that the Park Board consider a permanent gate in the middle of the Park Road extension off Oviatt Road..

MOTION by: Hooper and seconded by Mraz to appropriate $5,000 for the creation of the Richfield Township website.

MOTION by: Hooper and seconded by Mraz to hire James Gilmore for the creation of the Richfield Township website.

Public Safety Meeting: Hooper reported that the Public Safety meeting would be held on the second and fourth Tuesday’s of each month and a special meeting would be held on March 7, 2001 at 7:00 p.m.

Petty Cash Fund: Mraz stated the Craig Paynter was writing a policy on a petty cash fund.

MOTION by: Mraz and seconded by Hooper to authorize Buckingham, Doolittle & Burroughs to create a written petty cash policy to present to the Board of Trustees for approval for the purpose of permitting the Township Administration to have access to petty cash in order to efficiently operate the Township and serve the public. The petty cash limit will be $100.00.

Office report: Mraz asked Gilmore to elaborate on the hygienist report from the consultation that the Clerk requested due to concern over the air quality, lighting and mold and mildew in the Clerk’s office area. Gilmore stated that all air quality standards were fine, there was no mold and mildew detected at the time of inspection and all that was needed for the Clerk’s work area was a desk lamp.

MOTION by: Hooper and seconded by Mraz to accept the Fire Contract with the Village of Richfield for 2001 in the amount of $240,000. The contract will become Resolution 2-2001 as done in the past.

Dan Emmett commented on the lack of listed communication on the agenda, questioned the JEDD agreement, and gave his opinion on shredding policies.

Rich Fleming asked for clarification of the I-district.

Hooper read Clerk/Treasurer Betty Ann Hayes’ letter of resignation and Luther stated that the Clerk requested a State Audit.

MOTION by: Luther and seconded by Hooper to obtain a State Audit.

MOTION by: Hooper and seconded by Mraz to adjourn into Executive Session to discuss the resignation of the Township Clerk/Treasurer and resignation of a Police Officer at 9:40 p.m.

MOTION by: Hooper and seconded by Mraz to end the executive session at 10:30 p.m.

MOTION by: Mraz and seconded by Hooper to accept the resignation of Police Officer Scott Barrett effective February 28, 2001 per the settlement agreement and release.

MOTION by: Hooper and seconded by Mraz to accept the resignation of Clerk/Treasurer Betty Ann Hayes effective March 31, 2001 per Resolution 3-2001.

MOTION by: Mraz and seconded by Hooper to advertise for the Clerk/Treasurer to fill the vacancy until the position is filled by the next election in the Akron Beacon Journal, West Side Leader and Sun Newspaper.

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This page last updated on: 02/25/2006