RESOLUTION #01-2004
2004 ORGANIZATIONAL RESOLUTION

Offered by: Ms. Cica-Mraz

WHEREAS, the Board of Trustees of Richfield Township may make rules and regulations which are necessary for the government of the Board, the Township, its employees and the use and protection of township property; and,

WHEREAS, the following rules, regulations, and provisions contained herein this Resolution and any amendments thereto, will apply for hte calendar year 2004.

NOW THEREFORE BE IT RESOLVED

I. TRUSTEES
A. Compensation for the Board of Township Trustees shall be based on an annual salary to be paid in equal monthly payments in accordance with Ohio Revised Code 505.24, payable monthly.
B. The Board of Trustees shall hold two (2) Regular Meetings each month. Said meetings are generally held at 7:00 p.m. at Richfield Town Hall, or a designated space while the Town Hall is under renovation, on the first and third Thursday for each month.
C. The separate areas of Trustee responsibility shall be as follows:
1. Trustee Gilmore: shall serve as Trustee liaison for the Road Department, Parks/Recreation and Service, and CDBG grant projects.
2. Trustee Wyatt: shall serve as Trustee liaison for Workers Compensation, Insurance, OSHA and Richfield Village Liaison.
3. Trustee Cica-Mraz shall serve as Trustee liaison for all Zoning matters and the Police and Fire Departments.
D. Expenses of the Trustees, Clerk or Administrator while in attendance at the annual summer convention or specially called meetings of the State or County Township Associations shall be paid from General Funds of the Township. Receipts are required.
E. Full-time Township Administrator, Linda Bowmer, will be compensated at $16.50 per hour.
F. Full time Administrative Assistant, Jan Buzzelli, will be compensated at a rate of $13.50 per hour.
G. First Merit Bank will serve as public depository during the period of April 21, 2002 to April 20, 2007 inclusive. The Clerk Treasurer shall manage all public funds in accordance with Resolution #23-1996. Investment Policy recorded with the Ohio Auditor of State.
H. All current employees are at will employees.
I. Agent for general liability, property and auto insurance is Wichert Insurance Agency. Agent for employee health, life, vision and dental is Burnham & Flower Insurance Agency.
J. Expense Reimbursement: In accordance with the Ohio Administrative Code 3309-1-52, the following shall be made record. Mileage rate is set at the current IRS rate for travel outside the township for township business in personal vehicles for all employees, elected or appointed.
Reimbursement expenses shall include, but not be limited to, transportation, parking costs, lodging at single occupancy rate, meals and beverages in reasonable amounts, tips not to exceed fifteen per cent (15%), telephone calls related to Township business and registration fees. Receipts are required.
Final approval for reimbursement shall be at the discretion of the Board of Trustees with the clerk's attestation of available funds.
K. TEMPORARY APPROPRIATIONS approximately in the amount of one third of the permanent appropriations from the year 2003.
L. HOLIDAY SCHEDULE – 2004
Approval was given by the Trustees at the December 4, 2003 meeting to move the approved holiday of December 31, 2003 to January 2, 2004.
1. 01/01/04 New Years Day
2. 01/19/04 Dr. Martin Luther King, Jr. Day
3. 05/31/04 Memorial Day
4. 07/05/04 Independence Day
5. 09/06/04 Labor Day
6. 11/25/04 Thanksgiving Day
7. 11/26/04 Day after Thanksgiving Day
8. 12/24/04 Christmas Eve
9. 12/31/04 New Year’s Eve
In addition to the above listed holidays, employees will have three (3) floating holidays. These holidays can be used as personal days with the approval of the supervisor of the department. As much advance notice as possible would be appreciated for scheduling purposes.
II. CLERK/TREASURER
A. Compensation of the township Clerk/Treasurer shall be in accordance with the schedule by Ohio Revised Code 507.09 payable monthly.
B. The Clerk/Treasurer is authorized to implement intrafund transfers as revised expenditures demand and that exact details of such transfers be provided to the Board of Trustees and approved by motion at the following Regular Trustees Meeting.
III. PERSONNEL POLICY AND EMPLOYEE BENEFITS
A. The Board of Trustees is adopting The Personnel Policies and Employee Benefits as set forth in the Employee Handbook adopted in Resolution 7-2001 and all subsequent amendments thereafter, and the Substance Abuse Prevention Program policy adopted July 9, 2001.
B. Beginning January 1, 2004, the benefit of comp time will be available to all fulltime employees as set forth in the amendment to the Employee Handbook.
IV. ROADS
A. A full-time Road/Service Foreman, Jerry Schall, will be compensated at the rate of $18.00 per hour.
B. Full-time road/service casual laborers Phil Hrusch will be compensated at the rate of $17.00 per hour, and Jason Mays will be compensated at the rate of $14.00 per hour.
C. Due to the nature of the job, road employees may not schedule extended vacations of more than one day between November 15 and March 31. Vacations must be approved by the Office Administrator.
D. EMERGENCY CALLS will be paid a two (2) hour minimum.
E. Uniforms for full-time Road Department personnel shall be provided for through a contract with a uniform provider. The use of steel-toed boots is required. An annual clothing allowance not to exceed $375 will be provided to each road department employee.
F. The Board of Trustees may contract for the labor and materials necessary for maintaining Township roads and other Township property. Such maintenance shall include, but not be limited to, snow removal, ditching, control of surface and subsurface drainage, repair and resurfacing of roads, drives and parking areas.
G. Road maintenance by County of Summit Engineer: Continuance of contract dated 01/01/72 and amended on the basis of labor and material costs.
V. PARKS
A. Rising Valley Park will receive $6,000 for maintenance expenses and up to $25,000 for capital improvements to be derived from the Hershel Hunt fund.
B. The Board of Trustees may contract for the labor and materials necessary for maintaining Township property.
C. Rising Valley Park will meet on the third Tuesday of each month at 6 p.m. at the Park.
VI. ZONING
A. Part time Zoning Inspector/Director of Planning & Zoning, Laurie Pinney will be compensated at a rate of $17.00 per hour, up to 60 hours per pay period. Hours to be determined.
B. FEE SCHEDULE for 2004 as per attached schedule.
VII. ZONING BOARDS AND COMMISSIONS: COMPENSATIONS AND SCHEDULE
A. Members of the Zoning Commission and Board of Zoning Appeals shall be paid a per meeting fee for their attendance at each legally constituted hearing or meeting of their respective bodies from the fees collected by the Zoning Inspector for Zoning Permits, Zoning Appeals and Rezoning Hearings. Up to sixty percent (60%) of the fees collected in Account 13-A shall be used to reimburse commission and board members for the time, expenses and inconvenience involved in the rendering of the professional services, distributed as follows: Zoning Commission and Board of Zoning Appeals members -- twenty-five dollars ($25) per meeting. The balance of the fees collected shall remain in the Zoning Department accounts for Zoning Department expenses.
B. MEETING SCHEDULE: The Zoning Commission shall hold its meetings the second Thursday of each month at 6:30 p.m. This schedule is subject to change as zoning matters demand. The Board of Zoning Appeals shall hold its meetings the third Monday of each month at 7:00 p.m. or as applications require.
VIII. FIRE & RESCUE SERVICES
A. Contract with Village of Richfield is for a period beginning March 1, 2001 and continuing to February 29, 2004 for the annual sum of $240,000.
B. Contract with Joseph Stopak for the Township Fire Prevention Officer in the amount of $1,248 annually with contract expiring 12/31/04. He shall attend the first regular Trustee’s Meeting of each month with a written report documenting the number and type of calls and inspections for the previous month, verbal synopsis of fire/EMS-related updates and/or information, and detailed written reports on the cause, origin and circumstance of each fire in the unincorporated area of Richfield Township where property is destroyed or damaged.
IX. POLICE SERVICES
A. A contract with the Village of Richfield is for a period beginning October 1, 2003 and continuing to September 30, 2004 for the annual sum of $358,312.50.
X. RUBBISH AND RECYCLING SERVICES
A. J & J Refuse, A Kimble Company. -- three year contract entered into in January 2003 with an additional two-year option.
Year Cost per mo. per residence Approx. annual cost
2004 $9.35 $85,833
2005 $9.47 $86,935
optional 2006 $9.59 $88,036
2007 $9.72 $89,230
XI. YEAR 2004 PERSONNEL
The following is a current list of at will Township employees:
A. FULL-TIME EMPLOYEES
Position Name
Road Foreman Jerry Schall
Road/Service Casual Laborer Jason Mays
Road/Service Casual Laborer Phil Hrusch
Township Administrator Linda Bowmer
Administrative Assistant Jan Buzzelli
B. PART-TIME EMPLOYEES
Position Name
Zoning Inspector/Director of Planning & Zoning Laurie Pinney
XII. BOARD MEMBERS
Subject to appointment.

Seconded by: Ms. Peters Gilmore

Ms. Laurie Peters Gilmore, ______________________________
Ms. Shano Cica-Mraz, _________________________________
Mr. David R Wyatt, __________________________________

Clerk: ____________________________________________
Laurie Pinney
Date: January 2, 2004
 

Page last updated on: 02/25/2006
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