RESOLUTION #01-2007
2007 ORGANIZATIONAL RESOLUTION

Offered by: Ms. Gilmore
WHEREAS, the Board of Trustees of Richfield Township may make rules and regulations which are necessary for the government of the Board, the Township, its employees and the use and protection of Township property; and,
WHEREAS, the following rules, regulations, and provisions contained herein this Resolution and any amendments thereto, will apply for the calendar year 2007.
NOW THEREFORE BE IT RESOLVED
I. TRUSTEES
A. Compensation for the Board of Township Trustees shall be based on an annual salary of $11,010.00 to be paid in equal monthly payments in accordance with Ohio Revised Code 505.24.
B. The Board of Trustees shall hold two (2) Regular Meetings each month. The first meeting will generally be held at 1.30 p.m. on the first Thursday of the month and the second meeting will generally be held at 7.00 p.m. on the third Thursday of each month. Meetings are usually held in the Richfield Township offices.
C. The separate areas of Trustee responsibility shall be as follows:
1. Trustee Gilmore: shall serve as Trustee liaison for the Road Department and CDBG Grant Projects.
2. Trustee Wyatt: shall serve as Trustee liaison for Workers Compensation, Insurance, OSHA and Parks/Recreation.
3. Trustee Cica-Mraz shall serve as Trustee liaison for all Zoning matters, Safety Services and Richfield Village contacts.
D. Expenses of the Trustees, Fiscal Officer or Administrator while in attendance at seminars, conventions or specially called meetings of the State or County Township Associations shall be paid from General Funds of the Township. Receipts are required.
E. Full-time Township Administrator, Linda Bowmer, will be compensated at a rate of $20.00 per hour.
F. Full-time Administrative Assistant, Jan Fischer, will be compensated at a rate of $16.00 per hour.
G. First Merit Bank will serve as public depository during the period of December 30, 2006 to December 31, 2011 inclusive. The Fiscal Officer shall manage all public funds in accordance with Resolution #23-1996. Investment Policy recorded with the Ohio Auditor of State.
H. All current employees are at will employees.
I. Agent for general liability, property and auto insurance is Wichert Insurance Agency. Agent for employee health, life, vision and dental is Burnham & Flower Insurance Agency.
J. Expense Reimbursement: In accordance with the Ohio Administrative Code 3309-1-52, the following shall be made record. Mileage rate is set at the current IRS rate for travel outside the township for township business in personal vehicles for all employees, elected or appointed.
Reimbursement expenses shall include, but not be limited to, transportation, parking costs, lodging at single occupancy rate, meals and non-alcoholic beverages in reasonable amounts, tips not to exceed fifteen per cent (15%), telephone calls related to Township business and registration fees. Receipts are required.
Final approval for reimbursement shall be at the discretion of the Board of Trustees with the Fiscal Officer's attestation of available funds.
K. TEMPORARY APPROPRIATIONS approximately in the amount of up to one third of the permanent appropriations from the year 2006.
L. HOLIDAY SCHEDULE – 2007
1. 01/01/07 New Year’s Day
2. 05/28/07 Memorial Day
3. 07/04/07 Independence Day
4. 09/03/07 Labor Day
5. 11/22/07 Thanksgiving Day
6. 11/23/07 Day after Thanksgiving Day
7. 12/25/07 Christmas
In addition to the above listed holidays, employees will have five (5) floating holidays. These holidays can be used as personal days with the approval of the supervisor of the department. As much advance notice as possible would be appreciated for scheduling purposes.
II. FISCAL OFFICER
A. Compensation for the township Fiscal Officer shall be based on an annual salary of $19,267.00 to be paid in equal monthly payments in accordance with Ohio Revised Code 507.09.
B. The Fiscal Officer is authorized to implement intrafund transfers as revised expenditures demand and that exact details of such transfers be provided to the Board of Trustees.
III. PERSONNEL POLICY AND EMPLOYEE BENEFIT
A. The Board of Trustees is adopting The Personnel Policies and Employee Benefits as set forth in the Employee Handbook adopted in Resolution 7-2001 and all subsequent amendments thereafter, and the Substance Abuse Prevention Program policy adopted July 9, 2001.
B. The benefit of comp time will be available to all full-time employees as set forth in the amendment to the Employee Handbook. The amount of comp hours which can be accrued will be 80 hours.
IV. ROADS
A. A full-time Road/Service Foreman, Jerry Schall, will be compensated at the rate of $22.50 per hour.
B. Full-time road/service casual laborers Phil Hrusch will be compensated at the rate of $19.50 per hour, and Jonathan Baker will be compensated at the rate of $15.50 per hour. Part-time laborer Don Rentz will be compensated at the rate of $13.50.
C. Due to the nature of the job, road employees may not schedule extended vacations between November 15 and April 1. Vacations must be approved by the Township Administrator.
D. Emergency calls will be paid a two (2) hour minimum.
E. Uniforms for full-time and part-time Road Department personnel shall be provided for through a contract with a uniform provider. The use of steel-toed boots is required. An annual clothing allowance not to exceed $400 will be provided to each full-time road department employee and an amount not to exceed $200 will be provided to each part-time and seasonal employee.
F. The Board of Trustees may contract for the labor and materials necessary for maintaining Township roads and other Township property. Such maintenance shall include, but not be limited to, snow removal, ditching, control of surface and subsurface drainage, repair and resurfacing of roads, drives and parking areas.
G. Road maintenance by County of Summit Engineer: Continuance of contract dated 01/01/72.
V. PARKS
A. The Board of Trustees may contract for the labor and materials necessary for maintaining township property
B. Seasonal laborer Chris Eastwood will be employed to work exclusively at the park and will be compensated at the rate of $17.50.

VI. ZONING
A. Full-time Zoning Inspector/Director of Planning & Zoning, Laurie Pinney will be compensated at a rate of $20.50 per hour.
B. Fee Schedule for 2007 as per attached schedule.
VII. ZONING BOARDS AND COMMISSIONS: COMPENSATIONS AND SCHEDULE
A. Members of the Zoning Commission and Board of Zoning Appeals shall be paid a per meeting fee for their attendance at each legally constituted hearing or meeting of their respective bodies from the fees collected by the Zoning Inspector for Zoning Permits, Zoning Appeals and Rezoning Hearings. Up to sixty percent (60%) of the fees collected in Account 13-A shall be used to reimburse commission and board members for the time, expenses and inconvenience involved in the rendering of the professional services, distributed as follows: Zoning Commission and Board of Zoning Appeals members -- twenty-five dollars ($25) per meeting. The balance of the fees collected shall remain in the Zoning Department accounts for Zoning Department expenses.
B. Meeting Schedule: The Zoning Commission shall hold its meetings the second Thursday of each month at 6:30 p.m. This schedule is subject to change as zoning matters demand. The Board of Zoning Appeals shall hold its meetings the third Monday of each month at 7:00 p.m. or as applications require.
VIII. FIRE & RESCUE SERVICES
A. Contract with the Village of Richfield for a period and annual sum to be negotiated.
B. Jeff Shupe is hereby appointed as the Township Fire Prevention Officer per ORC 505.38b. As such he shall attend a Trustee’s Meeting each quarter with compensation not to exceed $400 annually ($100 per meeting attended). His duties shall include, but are not limited to, providing a detailed written report on the cause, origin and circumstance of each fire in Richfield Township where property is destroyed or damaged, as well as offering assistance and advice to the Board of Trustees on fire/EMS services and related issues as needed.
IX. POLICE SERVICES
A. Contract with the Village of Richfield for a period and annual sum to be negotiated.
X. RUBBISH AND RECYCLING SERVICES
A. J & J Refuse, A Kimble Company. – A three year contract was entered into in January 2003 with an additional two-year option. It was decided to exercise the option to renew for year 2007 at the following rate:
Unit Cost Township Township
Per Month Monthly Cost Annual Cost

Year 2007 $ 10.11 x 761 units = $ 7,693.71 x 12 months = $ 92,324.52

XI. YEAR 2007 PERSONNEL
The following is a current list of at will Township employees:
A. FULL-TIME EMPLOYEES
Position Name
Road Foreman Jerry Schall
Road/Service Casual Laborer Phil Hrusch
Road/Service Casual Laborer Jonathan Baker
Township Administrator Linda Bowmer
Administrative Assistant Jan Fischer
Zoning Inspector/Director of Planning & Zoning Laurie Pinney

B. PART-TIME EMPLOYEES
Position
Road/Service Casual Laborer Donald Rentz

XII. BOARD MEMBERS
The following is a current list of all Board members appointed by the Board of Trustees. Terms to expire on December 31st of the year in parentheses.

ZONING COMMISSION
Jerome M Ryba (2007)
Claudia Gindraw (2008)
Arlene Pepera (2009)
Kurt Kocias (2010)
Dennis Skoda (2011)
Alternates:
John Myers (2007)
Douglas Mory (2007)

BOARD OF ZONING APPEALS
Robert A Lucas (2007)
Mark Salopek (2008)
Ingolf Nitsch (2009)
Ken Bowmer (2010)
Frank Aveni (2011)
Alternates:
Mike Fremon (2007)
Natalie Grubb (2007)

Seconded by: Ms. Cica-Mraz

Ms. Laurie Peters Gilmore, ______________________________
Ms. Shano Cica-Mraz, _________________________________
Mr. David R Wyatt, __________________________________

Fiscal Officer: ____________________________________________

Date: _____________________________________________




Page last updated on: 01/09/2008
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